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Evidence - Civil

Pre-Marking Guidelines

Exhibit List Requirements:

  • An updated, legible, and specific exhibit list MUST be provided to the trial clerk on the first day of trial.
  • The list is to include the Case #, the party name, party type (Pltf., Resp., Mother, Father, etc.), exhibit #, description of the exhibit and hearing/trial date.
  • The exhibits must be numbered sequentially.
  • An exhibits list which states “all”, “any” and “any and all” will not be accepted.

Exhibit Requirements:

  • All exhibits that will be entered into evidence must be pre-marked using the Civil Exhibit Card Template and affixed to the back of the exhibit.
  • All exhibits must be marked for ID on the exhibit card.
    • Numbers and letters only: No symbols
    • Exhibit #’s: No more than 10 characters including spaces
  • The exhibits list must be numbered sequentially.
  • Large demonstrative poster boards or items to be used in court for evidence must be accompanied by a smaller version for submissions to the Clerk. Exhibits must be stapled, bound or fastened together with an ACCO type fastener (two-pronged locking paper compressor).
    • NO NOTEBOOK BINDERS
    • NO RUBBER BANDS
    • NO PAPER CLIPS
  • Depositions and pleadings are NOT marked as exhibits, EXCEPT:
    • When a party would like the court to take judicial notice of any document or pleading;
      or
    • When the document or pleading is published to the jury.

Civil Exhibit Card Template

PDF

Download

 

Exhibit Labeling Requirement:

  • Use the Civil Exhibit Card Template provided; you may do one of the following:
    • Make copies of the card for each exhibit; or
    • Use Avery labels 5163 which can then be adhered to the BACK of the page. (Template can be scanned onto Avery Labels).
  • The exhibit card must be filled out completely and legibly.
    • Must have case #, party type circled, and exhibit#.
  • Tape the card to the BACK of each exhibit (no clips).
  • Any exhibit with multiple sections should be designated by number and letter. i.e. 1A, 1B, 1C, etc.

If you have any questions, contact the Clerk’s office at (561) 355-2986 between the hours of
8 a.m. – 4 p.m., Monday - Friday, excluding holidays.