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FAQ: E-Filing - Criminal

E-Filing - Criminal: (561) 355-4657
                 Email: Criminal-efile@mypalmbeachclerk.com

Log in / Access
E-Service
Software & Hardware
Emergency and Priority Document
Payment of Fees
Case Specific Information
Security & Privacy
E-Signature & Time Stamp
Notifications
Contacts
Log in / Access
Where do I go to file documents electronically?

The statewide E-Filing portal, https://www.myflcourtaccess.com/. Once your registration is accepted, you will be able to log in, select the county, and access a customized portal for Palm Beach County’s Clerk.

Will anyone be able to E-File, or will only attorneys have access?

Attorneys will be able to register to E-File using their Florida Bar numbers. The statewide E-Filing portal is currently unable to accommodate pro se filers, but will be able to in the future.

How will users of the E-Portal be authenticated?

Individual Florida Bar members will register to use this system and receive authentication credentials (login ID, password) upon validation of their online registration. Upon receipt of the completed Online Electronic Filing Registration, the system will verify that the attorney is admitted to practice and in good standing with The Florida Bar. A combination including, but not limited to: name, email, and Florida Bar Number obtained during registration, will be validated against an electronic list provided by the Florida Bar. The attorney will be able to designate their user name and password. Email notification will be sent to the attorney at their identified email account reflecting either approval or denial of the account. The selected user name and password will enable the attorney to retrieve and file documents electronically and to receive the Notice of Electronic Filing. The person to whom the user name and password is assigned is responsible for any documents filed using that user name and password.

E-Service
Is service provided through the Portal considered to be in compliance with Rule 2.516?

Yes, the filer must ensure all of those entitled to service are served – either by adding those missing to the E-service Tab or by serving them separately by e-mail. The filer is responsible to determine those to be served and the filer may also deselect anyone not to be served.

If opposing counsel is not listed under other attorneys, is the filer required to find their email address, and insert it for them to be properly served?

Yes. When an attorney files electronically to a case they are automatically added to the E-service recipient list with the e-mails they designate as E-service e-mail addresses for the case. If a party has not yet filed electronically to the case, to provide proper service through the portal, the filer will need to add them to the Other Attorney/Interested Party section of the Service List page so that they may be served. Once that party files electronically to the case and are automatically added, they should then be removed from the Other Attorney/Interested Party section of the E-service page.

Do I need to list in the certificate of service that service was via E-Filing?

The certificate of service should state that service was performed via the E-Filing portal and list the associated e-mail address along with the physical address of all E-service recipients.

How can I be removed from E-service on a case to the wrong e-mail address or that I am not involved with in any way?

You will need to contact the filer and ask to be removed from the E-service list for that case.

How can I update or be removed from E-service on a case that I am no longer active?

Access your E-service list of the case on the Maintain My Cases page. Make any corrections needed to your e-mail address. You may also make yourself inactive from this page.  For more information please review the E-service User Guide.

I received E-service on a document twice, how do I know which document is correct?

The document you received last would be the correct document.  Documents are served when filings are submitted.  When filers make corrections and resubmit filings, the documents are served again.

Software & Hardware
What are the formatting requirements for documents?

As defined in the Rules of Judicial Administration 2.520:

  • 8 ½ x 11 inch paper size
  • Portrait orientations
  • 300 DPI Resolution
  • Black and White/Bi-Tonal not Grayscale or Color
Do I need any special hardware or software?

No. Filers should be able to use the E-Filing portal as long as they have a computer with an Internet connection and browser.

What document types does the E-Portal support?

The E-Portal will accept filings in Microsoft Word 97 (or higher), WordPerfect and Adobe PDF formats. All documents will be converted to PDF format by the E-Portal. By default, the E-Portal will provide the PDF format to the local record system.

Are there size limitations on E-Filed documents?

Yes. The E-Portal cannot accommodate files with a combined size that exceeds 25 MB for one submission. Larger files will not be uploaded. Note: The E-Portal will only allow documents to be uploaded to one case at a time. You may load multiple documents to each case; however, use only one Word or PDF file per pleading. For example, if filing a Complaint, a Lis Pendens, and a Civil Cover Sheet; attach three separate files that combined, do not exceed 25 MB.

Will the Clerk’s office only accept E-Filed documents?

No. Paper documents will still be accepted at any of our courthouse locations in Palm Beach County. However, the Florida Supreme Court has mandated that all attorneys will be required to E-File all court documents (with very limited exceptions including where original documents are otherwise required by law) starting April 1, 2013 in civil courts and February 3, 2014 in criminal courts.

Emergency and Priority Document
How do I indicate my document is an Emergency?

When you file a document in the E-Filing Portal, you will be given the option to designate the document as an emergency filing.  If a document is designated as an ‘emergency’ and it is not an ‘emergency’ filing then it will be processed in date order.

What is considered an Emergency Document?

Please refer to AO 2.312 (Electronic Filing of Documents) and 4.101 (Administrative Matters in Criminal Cases) for additional details.

  • The title of the pleading or paper shall include the word “Emergency”.
  • A motion for Disqualification/Recusal
  • Writ of Habeas Corpus
  • Petition for Rehearing (Local Rule 6)
  • Any documents that require action within 72 hours of the filing.
Payment of Fees
When is my account charged for payment?

The payment method is validated at the time the filing is submitted however, money is not charged to your account until the filing is accepted by the clerk.

How do I delete payment account information for my filings?

Access the Portal. From the dropdown menu under Accounts, select  My Profile.  Chose the Payment Accounts tab and update your payment information.

How do I pay fees for the document I have E-Filed?

Criminal fees for appeals, petitions to seal & expunge and the D6 late fees can be paid online through the E-Filing portal. Other criminal fees cannot be paid online at this time and must be paid at any Palm Beach County courthouse location.

The regular filings established by Florida law are required to be paid to file cases with Florida’s courts. In addition to the filing fees, there are also convenience fees established to offset the use of electronic funds transfer, whether using a credit, charge or debit card, or an Automated Clearing House (ACH) transaction. The portal accepts MasterCard, Discover and American Express cards with a 3.5 percent service charge. The fee for an ACH transaction is a $5.00 flat fee.

Why doesn’t the E-Portal accept Visa?

Visa required a service charge that was out of line as compared to the other credit card vendors.

What if I don’t want to pay by credit card?

The E-Filing system accepts electronic checks, for those who don’t want to pay by credit card.

What if my document has a D6 late fee?

You may pay the D6 fee online through the E-Filing portal when you file your document in a Civil Traffic case. Choose a document type that reflects a D6 fee is attached and the D6 fee will be added. If we receive a document with an outstanding D6 fee that has not been paid, the document will be docketed but no further action will be taken until the D6 fee is paid. If we receive a document where a D6 has been paid and is not due, the document will be pended back to you for correction.

Case Specific Information
May I submit one document addressing multiple cases?

You must submit a separate filing for each case number you wish to address.

What format should I use on the E-Portal for case number?

In order to search and find a case on the E-Portal, your case number must be in the following format:

  • 4-digit year (2008, 2009, 2010, 2011, etc…)
  • 6-digit case sequence (000123)
  • 2-digit case type (For example: CP, GA, CA)
Why does my document type not show in the system?

Each County determines the documents they will accept via E-Filing. If the name of your document does not appear in the Document Type drop down, select the document name that is most appropriate. The Clerk’s office has the ability to change the name of the document when reviewed.

Why do some case styles contain a party “Unavailable”?

If the case is a confidential case type, the style of the case will display Not Available. 

I am getting the error “Case # Provided can’t be verified. Case With Tracking ID is not found” when I try to E-File pleadings for an existing case. What do I do?

Please follow the instructions in this guide to submit your E-Filing.

Security & Privacy
Will the E-Portal provide access to filings once they are accepted by the Clerk?

No. Once the filing is accepted and released to the Clerk’s case management system (CMS), it becomes the official court record just like it does with the current paper process. However, you may view a record listing of all your filings at the My filings screen on the E-Portal.

What about Rules 2.420 and 2.425?

All filers must comply with the privacy/confidentiality provisions of Rules 2.420 and 2.425, Florida Rules of Judicial Administration. These requirements apply to all documents, including attachments. Adherence to these rules will ensure that information that should be protected will not become public. You will be required to select the option if your document is confidential or not at the time of uploading the document.

E-Signature & Time Stamp
Describe if and how electronic signatures will be utilized.

The E-Portal system operates in accordance with the Supreme Courts’ Administrative Order (AO09-30) for the use of “/s” in lieu of electronic signatures. A pleading or other document is not required to bear the electronic image of the handwritten signature or an encrypted signature of the attorney, but may be signed in the following manner when electronically filed through an attorney’s login and password:

s/ John Doe
John Doe (e-mail address)
Bar Number 12345
Attorney for (Plaintiff/Defendant) XYZ Company
ABC Law Firm
123 South Street
Orlando, FL 32800
Telephone: (407) 123-4567

How will the E-Portal store the filing time/time stamp?

An electronic filing may be submitted to the portal at any time of the day or night, twenty four (24) hours a day, seven days a week. For purposes of determining the initial filing date, a document shall be deemed to be filed on the date and time when the electronic filing is received at the E-Portal. See Florida Supreme Court Standards for Electronic Access to the Courts (adopted June 2009, adopted modifications February 2012). The file received date and time will be electronically stamped as a watermark at the top right of all document images.

Notifications
What electronic notifications will be sent by the E-Portal?

Registration Notices:

  • Receipt of subscriber application
  • Acceptance/activation of subscriber account
  • Change of subscriber profile including login credentials

Filing Notices:

  • Receipt of filing (including filing id # )
  • Acceptance of filing (including filing id # and case # )
  • Pending of filing (including filing id #, case # , and pending reason
Is the Clerk providing training for this transition to E-Filing?

We will coordinate training and promotional efforts with the Palm Beach County Bar Association, as well as send notification by press releases to publications such as the Daily Business Review. We will publicize any E-Filing training or events on our website, as well as through our Twitter and Facebook accounts.

Contacts
I received an email that my registration was pending approval. Who can assist me in getting my account activated?

Contact an administrator who can activate your E-Portal registration at: support@flclerks.com

Resources:

Clerk & Comptroller of Palm Beach County:
Email:  Criminal-efile@mypalmbeachclerk.com
Phone: Criminal E-Filing (561) 355-4657

E-Filing Portal Support: (850) 577-4609

Florida Courts E-Filing Portal : https://www.myflcourtaccess.com
Florida Supreme Court: http://www.floridasupremecourt.org
Florida State Courts: http://www.flcourts.org
The Florida Bar: http://www.floridabar.org
Florida Court Clerks & Comptrollers: http://www.flclerks.com
My Florida Clerks: http://myfloridaclerks.com

 

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