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FAQ: Public Records

Escrow Accounts

Escrow Accounts - (561) 355-2048

Definitions/Requirements
To Open an Account
To Use an Account
Escrow Account Balances/Statements

 

Definitions/Requirements

What is an escrow account?

A non-interest bearing account of funds available to pay fees for services available from the Clerk & Comptroller’s office.

What are the benefits of an escrow account?

  • Documents are not rejected due to inadequate funds
  • Index and photocopy orders are processed upon request
  • Monthly activity statements are provided for each account that include:
    • Deposits
    • Receipt numbers
    • Fees for each transaction
    • Current escrow balance

You are notified by phone, fax or mail when you reach your defined dollar amount threshold balance.

What are some examples of services that can be paid out of escrow accounts?

  • Recording fees
  • Copies
  • Document certification
  • Abstract fees (for real estate)
  • Search fees (for reference or lookup)
  • Index fees
  • State documentary stamps
  • Intangible tax (For any Deed or Contract for Deed)

What are the criteria to qualify for a non-interest bearing escrow account?

Customer must

  • Have no instances of checks (made payable to Sharon Bock, Clerk & Comptroller) returned as Non-Sufficient Funds (NSF) or closed account.
  • Ensure adequate funds are in escrow account prior to submitting requests.
  • Submit all escrow deposits in the form of cash, credit card, check, or money order, made payable to Sharon Bock, Clerk & Comptroller.

To Open an Account

How do I open a non-interest bearing escrow account?

You must complete an Escrow Agreement Form and submit it with an escrow deposit to the Recording Department. The amount of the deposit is based on your discretion. All initial escrow deposits must be made by cash, check or money order and must be payable to the Clerk & Comptroller. You will be notified of your escrow account number by mail, upon receipt of your deposit.

Mailing Address

Sharon Bock, Clerk & Comptroller
Palm Beach County
Recording Department
P.O. Box 4177
West Palm Beach, FL 33402
Attn: Records & Escrow Specialist

Phone: (561) 355-2048

Delivery address:

Judicial Center
205 N. Dixie Highway
Room 4.2500
West Palm Beach, FL

To Use an Account

How do I use my escrow account?

Recording documents:

You must:

  • Submit all documents with a Recording Transmittal Form or cover page
  • Indicate the escrow account number to be debited.
  • Do not write the escrow account numbers on the document(s) to be recorded.

Requesting Index/Photocopies

You must:

  • Submit a Records Services Transmittal Form or letter of correspondence requesting the services to the Photocopy department by mail or fax.
  • Indicate the escrow account number to be debited.
    • Note: This documentation is not required with phone requests.
  • Orders must be signed for in person when order is picked up.
Mailing Address

Sharon Bock, Clerk & Comptroller
Palm Beach County
Recording Department
P.O. Box 4526
West Palm Beach, FL 33402
Attn: Records & Escrow Specialist

Fax: (561) 242-7671
Phone: (561) 355-4159

Delivery address:

Judicial Center
205 N. Dixie Highway
Room 4.2195
West Palm Beach, FL

Escrow Account Balances/Statements

What do I need to know about my account balance?

  • The threshold balance is initially determined by the customer (you) and indicated on the escrow agreement.
  • Upon reaching that balance, a notification is provided to you by phone, fax or mail.
  • You must maintain adequate escrow funds so that all transactions submitted can be processed.
  • Escrow accounts may be replenished with a deposit at any time, by cash, check or money order. Deposits may be mailed or delivered to the Recording department (at the address above).
  • Activity statements are mailed monthly. Statements will include deposits, receipt numbers, fees for each transaction and the current escrow balance.
FAQ

Contact Information

(561) 355-2996
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