FAQ: Public Records
Minutes - (561) 355-2951
How do I find the minutes of a county commission meeting?
Using myMinutes, meetings can be sorted by clicking on the name, date or duration columns. You may also search for specific keywords using the search box. Surround phrases with quotation marks to search for an exact phrase. To search for Documents, Resolutions, Amendments, or Terminates, use R-YYYY-#### (e.g. R-2007-0001). For meetings held prior to 2003, contact Board Services at (561) 355-2951.
Why do some meetings not have video minutes?
While many County Commission regular meetings are video recorded, many other smaller meetings are not. However, the Clerk’s office audio records the meetings. Copies of audio recordings may be obtained by calling Board Services at (561) 355-2951.
What is the difference between preliminary and final minutes?
- Preliminary minutes do not have the approval of the Board of County Commissioners and are subject to change.
- Final minutes are posted after approval by the Board of County Commissioners and include specific motions, votes and public comment.
How does the public participate in County Commission meetings?
Rules and procedures for public meetings are posted on the County Commission Web site, which also lists the schedule of government meetings and workshops as well as upcoming and archived agendas.
What are the system requirements for myMinutes?
How do I stop my Internet browser from blocking a pop-up window?
Pop-up blockers may interfere with the opening of the video player. Follow the instructions below to enable the video player to launch in Internet Explorer.
Using Internet Explorer:
- Open Internet Explorer
- Go to Tools > Pop-up Blocker
- Select Turn Off Pop-up Blocker
How do I operate the myMinutes video player?
Windows Media Player must be installed on your computer to view myMinutes video.
Automatically begins playing when the window opens.
- Video Controls
Use these to pause, fast-forward, rewind and adjust the volume.
- Minutes Document
Minutes of the meeting being viewed.
- Link to Video Segment
Click on the icon to jump to that portion of the video.
- Link to Supporting Documents
Click on the blue links to view supporting documents. Adobe Reader is required.
Displays items on the agenda that are linked to video and/or the supporting documents. Click on an index item to jump to that portion of the video.
- Search Button
Click this button to search the meeting minutes by keyword. The search box will appear in place of the index. To return to the index, click on the index button.
- Freeze Button
By default, the minutes document will automatically jump to the relevant section as the video plays. If you would prefer the minutes document not automatically stay synchronized with the video, click the “Freeze” button. When the Freeze button is black, the minutes document will not automatically jump ahead as the video plays. When the Freeze button is blue, the minutes document will automatically stay synchronized with the video.
- Closed Captioning
Closed captioning, if available, is located in the lower right portion of the screen.
Why can’t I view myMinutes video?
Older versions of Windows Media Player do not support the latest file formats and may not work properly. If you are using Netscape, you may need to reinstall Windows Media Player for it to function properly. You can download the latest version of Windows Media Player at Microsoft's Download Center.
Check that your Media Player is configured to use the TCP, UDP, and HTTP protocols:
- Open Windows Media Player.
- Click Tools > Options.
- Select the Network tab.
- Make sure that all of the protocols are allowed.
If you hear audio but can’t see video, your Internet connection may be too slow or not working properly.
Why does the myMinutes video say “buffering”?
The primary cause of buffering is poor network connectivity. This may not be a problem with your network but may be caused by your Internet Service Provider (ISP) being overloaded. This is especially likely during peak busy hours of the day.
If you experience excessive buffering after 15 seconds to 1 minute, your firewall may be experiencing a problem handling streaming traffic. To fix the problem, you must update your firewall’s firmware. Contact your firewall vendor for firmware updates and instructions on how to install them.
Why is the myMinutes video player displaying “Ready” and not playing any video or audio?
The video player will say “Ready” when you have reached the end of the video clip, or when there is an error with the video file. If you have Windows Media Player version 9 or later installed and still get this message, right-click the black area of the video player, and select Error Details from the pop-up menu. Write down the exact wording of the error message, along with the name of the video that you were trying to watch, and report the problem using the “Contact Us” link at the bottom right corner of the program.
There is an issue with the Windows Media Player for Mac software that results in problems viewing Windows Media files. Often, refreshing the browser window is all that is required to start the video.