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News Release

Clerk Launches New Online Video Minutes Tool

MyMinutes” Gives Citizens an Easy Way to Search County Meeting Records With Video!

WEST PALM BEACH, FL (December 2, 2008) – It’s like Google meets YouTube…for County Commission meetings.  The Clerk & Comptroller of Palm Beach County today launched myMinutes, a new online tool that allows you to not only search Board of County Commissioner meeting minutes, but also video of the meeting. The interactive program, which is available on www.mypalmbeachclerk.com, links meeting agendas and minutes directly to the corresponding closed captioned-video. You can enter a keyword and find where it was referenced or discussed in the meeting.  The free tool also allows you to print, right from your own computer, meeting minutes and back-up documents submitted for the meetings.

myMinutes gives the public an easy and convenient way to find information and be informed about county government,” said Clerk Sharon Bock.  “The innovative online feature is one example of how the Clerk’s office is using technology to make government more accessible.”

The new technology will not only save time and money for the public, but also the clerk’s office and county with reduced county-funded staff time and resources. myMinutes users can search through six years of records and view video back to March 2007. All regular, workshop, zoning, budget and comprehensive plan meetings of the Board of County Commissioners are videotaped, linked to the corresponding minutes and posted on www.mypalmbeachclerk.com. You must have Windows Media Player 9 and Internet Explorer 6 or newer to view the video. myMinutes also allows people to search the minutes and supporting documentation of many other meetings that are not videotaped such as the Value Adjustment Board, Investment Policy Committee, Justice Information Systems Policy Board and more.

As Clerk to the Board of County Commissioners, the Clerk’s office prepares and maintains the records of Palm Beach County government meetings and makes them available to the public. Records dating back to the county’s creation in 1909 are maintained as public record. The Board of County Commissioners meets regularly on the first and third Tuesdays of each month for public hearings and regular Board items.

For more information on myMinutes, visit the Clerk & Comptroller’s Web site at www.mypalmbeachclerk.com or call (561) 355-2951. To find out the dates and times of the next Board meeting or workshop, visit the www.pbcgov.com.

The Florida Constitution established the independent office of the Clerk & Comptroller as a public trustee, responsible for safeguarding public records and public funds. Clerk Sharon Bock is directly elected by and accountable to Palm Beach County residents.  In addition to the roles of Clerk of the Circuit Court, County Recorder and Clerk of the Board of County Commissioners, the Clerk & Comptroller is the Chief Financial Officer, Treasurer and Auditor for Palm Beach County.

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