FTP FILE FORMAT

Modified: 4/1/2007

Record Type

Data Element

Data Type

Max Length

Dec. Positions

Data Format

Comments

 

 

 

 

 

 

 

Header (01)

Action Code

Character

1

 

 

Values are: 'A' - New record, 'C' Changed record

 

CFN

Character

12

 

 

Clerk's File Number

 

Record Type

Character

2

 

 

Value 01

 

Book

Number

6

0

 

Official Records Book Number

 

Page

Number

7

0

 

Starting Page within Official Records Book Number

 

Record Date

Date

10

 

MM/DD/YYYY

Date of Recording

 

Record Time

Character

6

 

HHMMSS

24 hour format

 

Name Count

Number

5

0

 

Count of all names associated with document

 

Legal Count

Number

5

0

 

Count of Legal Descriptions associated with document

 

Document Consideration

Number

16

0

 

Dollar amount of Consideration

 

Doc Stamps

Number

16

2

 

Dollar amount of Document Stamps

 

Intangible Tax

Number

16

2

 

Intangible tax paid

 

Document Type

Character

10

 

 

Document Type List

 

Document Date

Date

10

 

MM/DD/YYYY

 

 

Indexing Status

Character

1

 

 

Value will be 'V' - Verified

 

Grantors

Number

5

0

 

Count of Grantors asociated with Document

 

Grantees

Number

5

0

 

Count of Grantees asociated with Document

 

 

 

 

 

 

 

Party (02)

Action Code

Character

1

 

 

A' - New record (Only record type currently reported).

 

CFN

Character

12

 

 

Clerk's File Number

 

Record Type

Character

2

 

 

Value  02

 

Party Type

Character

1

 

 

Values are '1' - Grantor or '2' - Grantee

 

Party Sequence

Number

5

0

 

 

 

Party Name

Character

60

 

 

Name of Party

 

 

 

 

 

 

 

Legal Record (05)

Action Code

Character

1

 

 

Values are: 'A' - New record, 'C' Changed record

 

CFN

Character

12

 

 

Clerk's File Number

 

Record Type

Character

2

 

 

Value  05

 

Party Sequence

Number

5

 

 

Party associated with this legal

 

Legal Sequence

Number

5

 

 

Legal sequence for the document

 

Property Type

Character

1

 

 

A, C, G, H, R, S, T, U, X

 

Map Book Number

Number

14

0

 

Plat book number

 

Map Page Number

Number

14

0

 

Plat book Page

 

Parcel Control Number

Character

17

 

 

Root 10 digits of the 17 digit county Property number

 

Block Low

Character

10

 

 

Lowest Block number associated with the parcel

 

Block High

Character

10

 

 

Highest Block number associated with the parcel

 

Lot Low

Character

10

 

 

Lowest Lot number associated with the parcel

 

Lot High

Character

10

 

 

Highest Lot number assoicated with the parcel

 

Timeshare Week Low

Character

2

 

 

Lowest time share week associated with contract

 

Timeshare Week High

Character

2

 

 

Highest time share week associated with the contract

 

Life Estate Flag

Character

1

 

 

Values are 'Y' - Life Estate or N' - No Life Estate

 

Legal Type

Character

4

 

 

Internal Legal code that represents property configuration

 

Legal Description

Character

90

 

 

Property Name from Property Master data

 

Legal Text

Character

200

 

 

Legal Text entered for Document

 

 

 

 

 

 

 

Linked Document (06)

Action Code

Character

1

 

 

Values are: 'A' - New record, 'C' Changed record

 

CFN

Character

12

 

 

Clerk's File Number

 

Record Type

Character

2

 

 

Value  07

 

Link Document CFN

Character

12

 

 

CFN of linked to document

 

 

 

 

 

 

 

Document Totals (99)

Action Code

Character

1

 

 

Values are: 'A' - New record, 'C' Changed record

 

CFN

Character

12

 

 

 

 

Record Type

Character

2

 

 

Value  99

 

Count1

Number

4

0

 

Count of Header (type 01) records for this CFN. Always equal 1

 

Count2

Number

4

0

 

Count of Party (type 02) records for this CFN

 

Count5

Number

4

0

 

Count of Legal (type 05) records for this CFN

 

Count6

Number

4

0

 

Count of Linked Document (type 06) records for this CFN