New Redaction Requirements Take Effect Jan. 1
A change in the state's public records laws will impact the way you access paper and electronic public records from Florida's Clerks & Comptrollers.
Effective January 1, 2012, Clerks are prohibited from releasing any court records, official records and other documents unless they have been reviewed and redacted for confidential information such as Social Security or bank account numbers. See Florida Statutes, Section 119.0714(2)(e)(1).
To comply with the new law, the review and redaction must be done before the record is viewed. This means that we will no longer be able to immediately provide copies of newly filed documents at our front counters. Depending upon workload, the amount of time it takes to prepare redacted copies could vary from a few hours to a few days.
You can use our new public access computers at all courthouse locations to view documents that have been scanned and redacted since 2008. You can review records from any location – for instance, a file in the Main Courthouse can be viewed in the South County Courthouse in Delray Beach. You may request copies for a fee at the front counter. This is the easiest access we can provide until the Florida Supreme Court lifts its prohibition against making these records available online.
Electronic images of court records prior to 2008 are not yet available, so all documents must be reviewed and redacted prior to viewing by the public. To avoid delays, you must request to view these documents in advance. If you’d like to review one of these files, please call 561-355-6191 or e-mail firstname.lastname@example.org.
Official Records that appear online already have been redacted and therefore we do not anticipate any change in accessibility.
We remain committed to delivering outstanding service and will make every effort to reduce any adverse impact resulting from this statutory change.
Thank you for your patience.
The Florida Constitution established the independent office of the Clerk & Comptroller as a public trustee, responsible for safeguarding public records and public funds. Clerk Sharon Bock is directly elected by and accountable to Palm Beach County residents. In addition to the roles of Clerk of the Circuit Court, County Recorder and Clerk of the Board of County Commissioners, the Clerk & Comptroller is the Chief Financial Officer, Treasurer and Auditor for Palm Beach County.
# # #