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Official Records: How to Request Copies if Not Available Online

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Most Official Records prior to 1968 are not imaged. Therefore, if you need copies from an older Palm Beach County record, it will need to be researched on microfilm. All copy requests are processed in the order in which they are received. Requests for older records can take up to 15 business days to fulfill.

How to request copies of Official Records not viewable online

To request copies of any Official Record that is not available to view online, you have the following options:

By email* – Send an email request to: Orweb@mypalmbeachclerk.com
By mail* – Mail your completed Records Service Transmittal Form along with payment and a self-addressed stamped envelope to the Records Service Center, PO Box 4526, West Palm Beach, FL 33402-4526.
In person – See a list of available locations.

Note: You must include sufficient payment with your request or have sufficient funds in escrow to pay the required fees.

Fee Information: Copies & Records Research Fees

*Records Service Transmittal Form: Use to request copies, searches and CDs

For further assistance, you may email our office at:

Orweb@mypalmbeachclerk.com.

Fees & Costs

Copies & Records Research Fees

FAQs

How can I search for a document in the Official Record Books of Palm Beach County?
Search Official Records online.

Call 561-355-2932 and request a search. You will need to provide the following:
- Full name or legal description you want to search
- Exact year the document was recorded or approximate date of recording
Mail your request to the below address.

Clerk of the Circuit Court & Comptroller’s Office
P.O. Box 4526
West Palm Beach, FL 33402-4526.

You must provide the following:
- The exact name you want to search
- Your name
- A self addressed stamped return envelope
- Appropriate fees (see Fees and Costs)
- Check payable to Clerk of the Circuit Court & Comptroller, Palm Beach County
What information can be used to search the Clerk of the Circuit Court & Comptroller’s official records of Palm Beach County online?
- Complete names of the parties
- Year, month or date of the recording (not required, but helpful in limiting the search)
- Legal description of the property (if applicable)
- The physical address of the property
- The parcel identification number also known as the parcel control number (PCN) or tax folio number, without the hyphens.
- Book and page number of the recorded document
- Instrument number of the recorded document
- The case number
Why can’t I find a document in the Official Record Index online?
- You may have entered the information incorrectly. Refer to the detailed instructions included in Landmark. Refer to the blue Help box on the search screen if you need step-by-step instructions on how to search.
- The document has not been recorded with our office.
Where can I find the Official Record Book and Page number of a recorded document?
- If you are looking at the document it is located in the top right hand corner of the recorded document, in the recording stamp.
- Online Official Records Listing
- Call (561) 355-2932
- In person at the Main Courthouse on the 4th floor, room 4.2500
- Mail your request for the book and page number along with payment and a self-addressed stamped envelope to:
  Clerk of the Circuit Court & Comptroller
  P.O. Box 4526
  West Palm Beach, FL 33402-4526
How do I get copies of documents from Official Records or Court Records?
- Print uncertified copies for free of most Official Records from the Official Records search or court records from eCaseView.
- To order certified copies:
  - Official Records
  - Court documents
- If you are requesting a large number of documents and are unable to certify the documents online using the links above, you may email your request to ORWEB@mypalmbeachclerk.com.
For additional information on ordering copies, see Copies & Records Research or call (561) 355-2932.
How long will it take to get copies of documents?

If purchasing online certified Official Records or certified court records, the copies are sent by email soon after purchase. If purchasing a copy in the office or by mail, the amount of time required to copy the documents will vary based on your specific request. Please allow adequate time for your copies to reach you by mail.
Why would I need to obtain a certified ‘copy’ of an original document?

The certification validates that the copy is true and correct as made from the record in our office. Certified copies are required in a variety of situations.

For additional information on ordering certified copies, see Copies & Records Research or call (561) 355-2932.
How can I obtain an “Apostille” (document authentication)?

Visit the Florida Division of Corporations' Web site for procedures.
How do I get an affidavit from the Clerk of the Circuit Court & Comptroller’s office?

Please call our office at (561) 355-2932 or email ORWEB@mypalmbeachclerk.com for information about affidavits.
How can I search Official Records for other Florida counties?

Visit MyFloridaCounty.com to find links to the Official Records search for each Florida county.

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Clerk of the Circuit Court & Comptroller, Palm Beach County

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Official Records: How to Request Copies if Not Available Online