The forms on this website are provided as examples of the types of forms commonly used for recording in the
Palm Beach County Official Records. The forms are intended only as a guideline and may or may not be appropriate for your needs.
Please note that
Florida law (F.S. 28.215) prevents our staff from providing legal advice. If you are unsure of the form to use or how to complete it correctly, it is recommended that you seek legal counsel.
Midwestern Communities Service Center
(561) 784-1271 Email Us
What documents can be recorded?
The Recording Department records a variety of documents, including but not limited to:
Bills of sale
Notices or claims of lien
Other instruments relating to the transfer, ownership, encumbrance of or claims against real property or any interest in it.
Florida Statute 28.222 (3) for additional details.
How can I record a document?
What is the mailing address?
Regular Mail Address
Clerk & Comptroller
P.O. Box 4177
West Palm Beach, FL 33402
Express Mail Address
Clerk & Comptroller
205 N. Dixie Highway, Room 4.2500
West Palm Beach, FL 33401
What are the requirements to submit a document for recording?
Your document must be formatted correctly:
A blank space must be available on the top right corner of each page of your document for the Clerk & Comptroller’s official Recording Stamp.
The first page must have a 3 inch by 3 inch space.
All other pages must have a 1 inch by 3 inch space.
A self addressed postage paid envelope must be provided if recording hard copy documents. It is not necessary to supply one envelope per document if all documents are to be returned to the same address, provided envelopes and postage meet the U.S. Postal Service guidelines.
only be distributed to other parties if a self-addressed, postage-paid envelope for each party is included with the request. Otherwise, all documents will be returned to the party submitting the document for recording. You must pay the required fees.
See Fees and Costs.
The Clerk & Comptroller's office is unable to accept modified, certified copies of any document for re-recording. We will not record an uncertified copy of any document, with or without changes. If you need to record a document which has changes from the original, please provide either a new document or make the modification to the original document.
Can the Clerk & Comptroller reject a document?
Yes. Documents that may be rejected include:
Florida Statutes specify what documents may be recorded and the legal requirements for documents (such as signatures that require notarization).
Why did I not get my documents back after they were recorded?
Self-addressed, stamped envelopes are required for hard copy documents submitted for recording. See the
mailing fees chart for more information.
What is a “Notice of Commencement” and who must sign it?
Florida law requires a
“Notice of Commencement” to be recorded by the county and/or city before activities begin (such as renovations, building of a pool, etc.).
Only the owner can sign this document for recording.
What is a “Sale/Transfer of Real Property” DR-219 form?
Effective June 1, 2008, customers will no longer complete the DR-219 Form (Return for Transfers of Interest in Real Property) when submitting a document for recording.
What documents require State Documentary Stamps?
Deeds / all conveyances
Notes and written obligations to pay money
Mortgage, liens and other evidence of indebtedness
Additional information is available online at from the
Florida Department of Revenue.
When is intangible tax required?
Obligations to pay money involving real estate.